What are the differences between “Main/Secondary Location” in an employee’s profile, “Location” in schedules, and “Location Manager” in permissions, and what are they used for?

Question

What are the differences between &#8220;Main/Secondary Location&#8221; in an employee&#8217;s profile, &#8220;Location&#8221; in schedules, and &#8220;Location Manager&#8221; in permissions, and what are they used for?

Accepted Answer

1) Main/Secondary Location in an Employee’s Profile:

The Main/Secondary Location fields in an employee’s profile affect their attendance, specifically their ability to check in at a particular location using the mobile app or a designated biometric device assigned to that location. Additionally, these fields are used for filtering employees based on their locations throughout the system.

2) Location in Schedules:

The “Location” in schedules allows you to select a specific place or branch to which the created schedule will be attached. When using this feature, the schedule will be exclusively linked to the chosen location, enabling you to filter the list of employees in the “Schedules” section based on that particular location in the schedule. Moreover, the “Location based” tab in the “Schedules” section provides a clear overview of all schedules associated with each location, along with the number of employees assigned to each shift.

If, during schedule creation, you select, for example, “Location 1” but assign employees from “Location 2” then “Location 1” will be added to the employee’s profile as a secondary location, allowing them to check in at that location using the mobile app or biometric device. If needed, you can detach this location from the employee separately through the Employee Profile or Mass Management.

It’s worth noting that the same principles apply to linking positions and departments to schedules.

3) Location Manager:

If your organization has administrators who are responsible for managing specific locations and have no authority over others, you can restrict their permissions accordingly. To do this, simply remove the checkmark from the “Access all Locations” permission in the permission settings and select the necessary locations for that particular administrator. As a result, the Location Manager will only be able to view employees who have their Main/Secondary Location aligned with the locations specified in the administrator’s access.

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