How to add a new employee?

Clockster supports three ways to add employees. The choice depends on your workflow — whether biometric devices are used, how many employees you need to add, and how employees will use the system.

1. Employee self-registration

If biometric devices are not used, the easiest way is to let the employee register independently:

• The employee downloads the Clockster mobile app from Play Market or App Store, or follows the invitation link sent by the administrator.

• Selects “Create account”, then “Join company.”

• Enters personal details (first name, last name, phone number) and verifies the phone number.

• Enters the invitation code (or it’s filled automatically via the link) and selects a location.

This method is convenient and secure, especially for companies that do not use facial recognition devices.

2. Administrator adds employee manually

If your company uses biometric devices, it is recommended to manually create an employee profile with a photo:

• Go to the “Employees” section and click “+ Add employee” in the top-right corner.

• Select “Add manually”

• Enter employee details, including a photo if biometrics are used.

• Save the profile.

Important:
Even after manual addition, the employee still needs to create an account in the app. The entered data (full name and phone number) must match exactly what the administrator entered, so the account links to the existing profile.
If the data differs, the system will create a duplicate employee profile.

3. Bulk upload via Excel

If you need to add many employees at once:

• Go to the “Employees” section and download the Excel template.

• Fill in the required fields: Full name and Location.

• Upload the completed file back into the system by clicking on “+ Add employee” and choosing “mass upload”.

This method works the same way as manual addition (see option 2) and also requires employees to later create their own app accounts using exactly the same data entered in the Excel file.