What is a Payroll schedule and how to use it?

The payroll schedule is a feature that automates the process of calculating and generating payroll reports by setting specific dates and calculation rules.

Why use a payroll schedule?

The payroll schedule helps to:

• Automatically run salary calculations according to a chosen schedule.

• Avoid missed or delayed payments.

• Keep payroll periods consistent.

• Simplify the work of accountants and HR staff.

• Synchronize payroll with all adjustments, such as bonuses, deductions, taxes, rates, and overtime.

How to use it:

1. Go to the Payroll section.

2. When adding a salary for an employee, set the payment frequency as the second step.

3. Choose one of the options:

   • Once a month

   • Twice a month

4. Save your settings.
   The system will now automatically calculate salaries on the selected dates.

Important notes

• If you select a 5-day or 6-day work week, Clockster will:

  • Automatically calculate the standard number of working hours based on the chosen schedule.

  • Include the actual worked hours from employees’ clock-in/clock-out records.

• If you select “According to schedule”, the calculation is based on the employee’s individual work schedule, which defines working and non-working days.

• Make sure all data such as bonuses, deductions, rates, and public holidays are filled in beforehand. Changes made later will not automatically apply to already created payroll calculations.

• Automatic payroll calculation always considers actual worked time plus adjustments. Ensure that all employee clock-ins and clock-outs are recorded correctly — missing entries will result in deductions.

Each employee can have a different payroll schedule based on company policy or contract terms.