Directory, Documents, and Leave Balances

The “Handbook” section in the Clockster system is a key area for setting up the company’s structure and managing internal information.

Here you can:

• Build an organizational chart— from the CEO down to line employees, establishing clear reporting relationships.

• Upload internal documents (such as policies, regulations, and instructions) so employees can easily access them.

Administrators can also track who has reviewed each document and who has not.

• Publish banners and announcements to keep employees informed about important events, updates, and company news.

This section allows you to centrally manage the company’s structure and communication, ensuring organization and transparency in all processes.

This section in the Clockster admin workspace allows administrators to:

• Upload employee documents (IDs, contracts, medical books, etc.);

• View files uploaded by employees through the mobile app;

• Assign mandatory documents for upload — for example, during the hiring process;

• Monitor document validity and send reminders when updates are required.

What do employees see?

In the Clockster mobile app, employees have access to their personal “Documents” section, where they can:

• Upload photos or scans of their documents;

• View employment-related documents;

• Access legal documents provided by the company;

• Read statements, orders, and other files.

Document Signing with Digital Signature via E-gov mobile

Clockster supports a mechanism where employees can sign documents using their Electronic Digital Signature (EDS) through the official Egov mobile app (Republic of Kazakhstan).
This digital signature is legally equivalent to a handwritten one.

1. The employee receives a notification in the Clockster mobile app about a document that requires a signature.

2. They tap “Sign via Egov”.

3. The system redirects them to the Egov mobile app, where their EDS is already stored.

4. Once the employee confirms, the document is signed, and this action is automatically recorded in the system.

Advantages

• Legal validity — digitally signed documents have full legal force and do not require paper copies.

• Time and paper savings — especially useful for bulk notifications.

• Security — Clockster does not store EDS data; all signing happens securely within the Egov app.

• Archive access — all signed documents remain stored in the employee’s profile.

Important:
For all Clockster client companies in the Republic of Kazakhstan, 100 document signings per month are included as part of the annual subscription.

Clockster allows you to set predefined limits for employee leave days. This feature automates leave management and eliminates the need for manual calculations.

How It Works:

• Set limits for each type of leave (annual, personal, unpaid, etc.) — either monthly or yearly.

• The system begins counting available leave days from the employee’s hire date.

When creating a leave request:

• The employee immediately sees how many days are available.

• If the employee tries to exceed the limit, the system will not allow the request to be submitted.

Benefits:

• No need to manually track leave in spreadsheets.

• Fewer errors and unnecessary communication.

• Ensures strict compliance with company leave policies.

Example:

If the limit is set to 2 annual leave days per month, and an employee has been working for 3 months, they will be able to request no more than 6 days.
Everything is clear, transparent, and fully automated.