Employees and Administrators
Employee Permissions
To ensure all employees have the same access and permissions, you need to create a unified template and then:
Apply it to all existing employees.
Set it as the default template — so it automatically applies to all new employees.
Step-by-step guide for the administrator:
Go to the Clockster Admin Panel.
Open the Employees section, then select Permissions in the top menu.
Click on Templates.
Click the + Add New Template button.
In the opened window:
Select the Role: Employee
Enter a template name that clearly indicates its purpose (for example, “Basic Access”)
Permission settings:
Check the boxes for the features that employees should have access to in the mobile app, for example:
View Colleagues List
Employees will be able to see the full names, contact details, and job titles of their colleagues.
Access to Documents
Employees can upload and delete their personal documents from their phone gallery.
Access to Requests
Allows employees to submit various requests — for leave, sick days, financial issues, or schedule changes.
View Announcements
Employees will be able to view company news and announcements.
Clock-in/Clock-out Permission in Mobile App
Enables employees to record their attendance via the mobile app.
View List of Birthdays
Access to Ratings and Statistics
Access to Payroll
Employees can view approved payslips.
Access to Tasks
Employees can see the tasks assigned by managers, complete them, and submit reports.
View Checklists
Single Device Mode
If the “Single smartphone mode” option is enabled, an employee can only use their account on one device (phone).
How it works:
When logging into Clockster from a new device, the system automatically unlinks the previous one.
Attempting to use the same login credentials on multiple devices at once will be blocked.
This ensures that attendance and actions are performed by the actual employee, not someone else.
When it’s useful:
To prevent employees from sharing their shifts or accounts with colleagues.
For additional security and accurate time tracking.
After completing the setup, save the template. Then:
Apply it manually to all current employees.
Set it as the default template for employees, so it automatically applies to all new users.
Done!
Now all employees will have consistent and correctly configured permissions — without any extra manual work.
Administrator Roles and Permissions in Clockster
Administrator Roles and Permissions in Clockster
In Clockster, employees can have different levels of access:
Administrators with full access – have complete control over all system functions without restrictions.
Administrators with limited access – have access only to specific functions, departments, or locations.
Regular employees – may have minimal access, which you can manually configure.
How to Change Roles and Permissions
To modify access rights, go to the employee’s profile → Roles and Permissions.
Here you can manually configure:
The level of access
Managed departments
Locations and functions
Steps:
Open the employee’s profile.
Go to the “Roles and Permissions” tab to set the access level.
Specify which department or location the employee will manage.
Consider Your Company’s Geography and Structure
✅ If your company has multiple locations across a city, country, or even worldwide, you can:
Assign a separate administrator for each location.
Limit their access within their assigned location.
✅ If your company operates in one location (e.g., a hotel or factory) but includes multiple departments, you can:
Assign an administrator for each department.
Restrict their access to employees within their specific division.
Use Templates to Speed Up the Process
If you have more than two administrators, it’s recommended to:
Create a unified template with the required permissions.
Apply this template to all administrators who should have the same access rights.
If you only have a few administrators, you can configure their roles and permissions manually in each profile.
💡 Tip: Templates save time and reduce the chance of errors when assigning access rights in bulk.